Copyright: Copyright © American Micro Innovations, Inc.


Accounts Payable

Multiple checkbooks supported.

Recurring invoices can be automatically posted along with a payment if desired.

Automatically create checkbook deposit entries from A/R payment records.

Aged and future payables reports which can include recurring invoices to help with projecting expenses.


Accounts Receivable

Track customer deposits in a separate ledger and dynamically combine with normal A/R ledger.

Statement processing with periods, interest rate and first statement all user defined.

Separate credit memo generation which can be automatically built from a previously generated invoice.

User defined aging columns.

Collections screen automates making calls to delinquent accounts.  Features reminder dates and free-format notes fields for customers and individual invoices.


Bar Code Scanner Interface

Supports Intermec 9440 scanner.

Independent unit can be carried wherever needed, data collected is then uploaded to the PC and integrated into the system.

Collect receiving or physical count information.

Physical count can be done in full or as a cycle count.

Full reconciliation of in stock serial numbers.

Can be configured to separate product codes and serial numbers from bar codes for manufacturers which combine both into one string.


Contents

American Micro Innovations, Inc.

Product Features

Introduction

General Features

Main Course

Service Manager

MCFig


Contracts

Contracts can be billed in as many installments as desired.

User-defined contract types.  The contract type can determine labor rate, number of billings and whether or not to charge for parts.

Tracks serial numbers of individual covered items and warranty time remaining.

Contract text is entered by the user for each different type of contract.

Easily access service history for any contract.

Print renewal letters at user-defined intervals before contract expires.

Generate contracts from Main Course orders.


Customer List

One user-defined search field.

Five user-defined data fields.

Credit limit by dollar amount or age of open invoices.

Tax exempt information.

Partial shipment indicator.

Large free-format notes which can be made to pop-up whenever the customer is used anywhere in the system.

Service charges indicator.

Customer accounts can be added and modified "on-the-fly" in most places where you have to select a customer.


EDI

Receive customer purchase orders (850) and transmit PO acknowledgement (855), functional acknowledgement (997), and invoices (810).

Receive vendor invoices (810).

Transmit product transfer (867) and inventory inquiry (846).  Validated with IBM, Compaq and HP.

All forms customizable to include/exclude optional segments.


General Features

Supports multi-user operation on either Novell or NT networks.  Up to 899 users.

Foxpro file format used for compatibility with many report writers.  Examples available for R&R Report Writer.

Client Server version available using Advantage Database Server from Extended Systems.

Client Server version supports WAN operation with T1 connections.

Export any output to text files for import into word processing or spreadsheet programs.

Supports multi-company operation with all data entry capturing a company code.  Reports can be generated for one or more companies separately or consolidated.

You can attach a user-defined list of choices to most data fields which don't already have one.

You can add some user-defined validation to most data fields.  For instance you could require that a data field be filled in or that it is contained in a user-defined list.

Security provided at the menu level and for some functional items.  Access can be defined by users access group (10 available) or by a password.


General Ledger

Five digit numeric account numbers with two digit department numbers.

Three categories of assets, two liabilities, two equity, two cost of sales, one sales, one other income, two expenses and one taxes.

Budget projections can be tracked and a budgeted income statement can be produced.

Up to twelve periods with year-end adjustment capabilities.

Automatic consolidation of A/R and A/P ledgers into G/L at user selected intervals.


Introduction

American Micro Innovations, Inc. has been in business since 1984.  During that time we have installed more than 500 systems around the U.S. and Canada.  We have even customized a system for use in Hungary.  Our key product is the Main Course accounting and operations system.  This system is ideal for use by medium to small sized businesses.

On-site training and system setup can be provided to get you up and running quickly.  We also offer the best support in the business.  Maintaining a support contract with us means we will keep you up and running no matter what the problem.  Our support staff puts in the extra effort needed to understand your needs.  They will often answer questions or fix problems which you didn't even know you had.

The system is easily customizable to adapt to the needs of your business rather than you having to adapt to it.  If there is a capability that you feel is essential we can be contracted to add it to the system for a reasonable fee.

Over the years we have added features and modules which are specific to many types of businesses.  One such business is that of Computer Resellers.  We know this business well and we are always adding features to the system as the industry changes.


Inventory

Track multiple warehouses.

Physical count supports bar code scanners, cycle counts and subsets by manufacturer, class, category and others.

Extensive serial number tracking with searches and on-hand reports.

Supports standard, average, LIFO and FIFO costing as well as two methods which are based on "actual" cost.  One uses the serial numbers sold to assign a cost.  The other is based on a feature of the Purchase Orders module which allows you to link purchase orders to customer orders.

Inventory aging and turns reports.


Label Printing

Many pre-defined labels: product, receiving, shipping, stock, customer, and serial numbers.

Labels can include bar codes in 3 of 9, 2 of 5, Interleaved 2 of 5 and UPC version A formats.

User definable labels from any data captured by the system.

Supports LaserJet and dot-matrix printers.

User defined quantity threshold.  You can be warned if more than a specified number of copies of a label will be printed.


MCFig

Export quotes directly to an order in the Main Course.

User-definable quote forms, labels and reports all integrated directly into the menus.

Printed forms and reports can be exported to dBase, RTF, Text, Text data (CSV), Excel, Lotus, and Word merge file formats.

Adjust totals for a quote by setting the gross profit, gross margin, discount or markup.  Automatically set prices based on whichever item you enter.

Prints to any windows printer allowing you to print directly to a faxing program or network printers.

Most settings customizable by individual users.

Block reps. from accessing quotes or customers from other reps.

User-defined status codes with estimated percent chance of making the sale.

"Pipeline" reports to estimate expected sales based on status codes entered.


Main Course

Accounts Payable

Accounts Receivable

Bar Code Scanner Interface

Customer List

EDI

Inventory

General Ledger

Label Printing

Order Entry

Point Of Sale

Product List

Purchase Orders

Reporting


Order Entry

Integrated internal credit checking, customer accounts or individual orders can be placed on hold, or the system can check for credit or age limits at various user-defined steps in the order entry and fulfillment process.

Up to eight user-defined data fields all of which can be used to search for an order.

Large free-form comments field for internal use which can be printed with the order.

Special instructions field which can be printed on any invoices for an order.

Free-form comments field for each item on an order which can be viewed on the Allocation report and at Purchasing.

Items can be sorted and line numbers assigned to match customer purchase orders.

Orders can be printed in a variety of formats and user-defined forms can be added and printed directly from the application.

User-defined hold codes.

Picking tickets can be printed in a batch or individually.

Stock can be assigned from any warehouse for each line on an order.

Orders can be invoiced before stock is shipped.

Detail product allocation report based on available stock and expected delivery dates on purchase orders.


Point Of Sale

Simple order entry and invoicing combined into one screen.

Credit card processing ability via a third-party product called IC Verify.

Pending purchase orders and invoice history is displayed automatically for pending and back-orders.


Product List

Sophisticated search engine available wherever a product code is required.

One user-defined search field.

Five user-defined data fields.

Large free-format expanded description field.

Separate cost can be entered for purchasing, quoting and exchanges.


Purchase Orders

Generate drop-ship POs.

Assign a separate "bill to" vendor to allow for financing of inventory purchases.

Generate POs automatically based on customer orders with a spreadsheet like screen to modify the system generated orders.

Generate POs automatically for parts required on Service Orders.

Generate a PO from a customer order for drop-shipments.

Interfaced to Ingram's Inside Line system to allow price and availability look-ups and transmission of POs direct to Ingram without reentering them into another system.

Automatically update your Accounts Payable with invoices for PO receipts.

Modify product list information as items are added to the PO.

Allocate items to customer orders automatically as it is received.

Update the cost of items received after the fact.


RMA

Track customer owned items or company stock.

Track normal returns, cross-ships, and returns for credit.

Automatically updates inventory.

Print on generic user-definable forms or pre-printed industry standard forms.

Reports for outstanding and closed RMAs and serial number tracking.


Reporting

Gross Margin by Orders or Invoices, optionally sorted by sales reps.

User defined columns on the Sales Journal.

User defined columns on the Receipts Journal.

Other sales reports sorted by margin, top 80% of sales, customer, sales reps., product code, manufacturer or vendor, and by user-defined order entry fields.

Tax reports sorted by invoice number, date, account number, account name or product code.

Dealer report to manufacturers showing customer name, invoice numbers and serial numbers, with optional address.


Service Manager

Contracts

Reports

RMAs

Service Orders


Service Orders

Start a work order from the customer information, item to be serviced or serial number of item to be serviced.  Easy selection from pop-up lists if exact information is not available.

Track status changes with date and time of new status, comments and tech assigned.

Free-format comments fields for entire work order and each item serviced.

Work orders can be classified by user-defined problem codes if desired.

Track parts needed to complete work order with automatic generation of purchase orders and assignment of stock to work orders when parts are received.

Track purchase date for warranty work.

Interface to pager servers which support a text file interface.


Service Reports

Service Manager Reports

Deferred income for service contracts.

Profitability reports for contract or time and materials work with options to sort by account name or number, sales rep., contract type, system type, product serviced, or technician.

Service history.

Statistics by user-defined problem codes.

Completed work orders by technician.